1.1. An office worker is obliged to comply with the internal labor regulations and work schedules in force at the enterprise, which stipulate: the start and end times of work (shifts), breaks for rest and meals, the procedure for providing rest days, alternating shifts and other issues of using working time.

1.2. An office worker must:

Use serviceable switches, sockets, plugs, sockets and other electrical fittings;

Do not leave switched on equipment and electrical appliances unattended, turn off electric lighting (except emergency lighting) after finishing work;

Smoking only in specially designated and equipped areas;

When using flammable and flammable substances in work, remove them to a fire-safe place and do not leave used cleaning material in the room after finishing work;

Comply with the current fire regulations in the Russian Federation.

1.3. An office worker must observe the rules of personal hygiene:

Come to work in clean clothes and shoes;

Constantly monitor the cleanliness of your body, hands, and hair;

Wash your hands with soap after visiting the toilet, touching contaminated objects, and after finishing work.

1.4. For violation (failure to comply) with the requirements of regulations on labor protection, an office worker is subject to disciplinary, and in appropriate cases, financial and criminal liability in the manner established by the legislation of the Russian Federation and local regulations.

1.5. At the workplace, an office worker receives initial instruction on occupational safety and undergoes:

Internship;

Training in the design and operating rules of the equipment used;

Testing knowledge of electrical safety (when using equipment powered by an electrical network), theoretical knowledge and acquired skills in safe working methods.

1.6. During work, an office worker undergoes repeated instruction on occupational safety in the workplace - once every six months.

2. Safety requirements before starting work

2.1. An office worker is required to prepare the work area for safe work:

Check the equipment of the workplace;

Check by external inspection the sufficiency of illumination and serviceability of switches and sockets;

Inspect the electrical equipment (checking the completeness and reliability of fastening parts; checking by external inspection the serviceability of the cable (cord); checking the clear operation of the switch; use only standard devices).

2.2. An office worker is obliged to report to the manager if defects are detected in electrical equipment and not to operate faulty electrical equipment.

2.3. Turn on electrical equipment by inserting a working plug into a working socket for household appliances.

2.4. An office worker is required to maintain order in the workplace while working with electrical equipment.

2.5. When working with electrical equipment, it is prohibited:

Leave electrical equipment turned on without supervision;

Transfer electrical equipment to persons who do not have the right to work with it;

Remove protective equipment;

Pull the supply wire to disconnect;

Keep your finger on the switch when moving electrical equipment;

Pull, twist and bend the supply cable;

Place foreign objects on the cable (cord);

Do not allow the cable (cord) to come into contact with hot or warm objects.

2.6. An office worker is required to perform with electrical equipment only the work for which the electrical equipment is intended.

2.7. If during work a malfunction of electrical equipment is discovered or the person working with it feels at least a weak current, work must be stopped immediately and the faulty electrical equipment must be submitted for inspection or repair.

2.8. Switching off electrical equipment must be done:

During a break from work;

At the end of the work process.

3. Safety requirements during operation

3.1. An office worker must perform only the work for which he has received training, instructions on labor protection and for which he has been authorized by the employee responsible for the safe performance of work.

3.2. Do not entrust your work to strangers.

3.3. While at the workplace, an office worker should not perform actions that could lead to an accident:

Do not rock on the chair;

Do not touch exposed wires;

Do not operate equipment with wet hands;

Do not swing sharp or cutting objects.

3.4. Follow the rules of movement in the premises and on the territory of the organization, use only designated passages. Do not block designated passages and passages.

3.5. Store documentation in cabinets in a specially equipped office.

3.6. Due to the fact that most of the time is devoted to working on the computer, it is necessary to take a 15-minute break every two hours to reduce general physical fatigue.

3.7. While working, an office worker is prohibited from:

Allow the workplace to be cluttered with paper to prevent the accumulation of organic dust;

Turn off the power while performing an active task;

Perform frequent power switches;

Turn on very cool equipment (brought from outside in winter);

Open and repair equipment yourself.

4. Safety requirements in emergency situations

4.1. In an emergency situation, you should notify surrounding people of the danger and act in accordance with the emergency response plan.

4.2. In the event of a fire or fire, you must immediately report it to the fire department, shout to warn the surrounding people and take measures to extinguish the fire.

4.3. In case of injury, poisoning or sudden illness, stop work and seek help from a medical professional, and in case of his absence, provide first aid to yourself or other victims and report the incident to your immediate supervisor, then act according to his instructions.

4.4. In situations that threaten life and health, leave the dangerous area.

5. Safety requirements after completion of work

5.1. At the end of work, the office worker must clean the workplace.

5.2. An office worker must:

Disconnect electrical equipment;

Check the fire safety condition of the office;

Close the windows, turn off the lights, close the doors.

We talked about what kind of occupational safety training should be carried out with the employee. In addition to the mandatory induction and fire safety briefings, some categories of workers also need to undergo on-the-job training.

Is it possible to exempt office workers from initial (and therefore from repeated, targeted) briefing? Is it necessary to send them for a medical examination? Let's figure it out.

Inconsistency of legislative norms.

It is believed that there is no need for on-the-job training for office workers. This opinion is based on the provisions of the document called “The procedure for training in labor protection and testing knowledge of labor protection requirements.” This Procedure was approved in 2003 by Resolution of the Ministry of Social Development of the Russian Federation and the Ministry of Education of the Russian Federation N 1/29.

The order allows do not undergo training in the workplace to those employees

“whose work is not related to maintenance, testing, adjustment and repair of equipment, use of tools, storage and use of raw materials and supplies.”

At first glance, it seems that office workers (secretaries, managers, personnel officers, accountants) may not undergo initial training. Indeed, while working on a PC, they do not maintain, test, repair equipment, use tools, store or use raw materials.
However, there are other federal laws and regulations that govern PC use that do not share this sentiment.
Firstly, this is Article 213 of the Labor Code of the Russian Federation. It establishes mandatory medical examinations for certain categories of workers.
Secondly, this is the Order of the Ministry of Health and Social Development of the Russian Federation dated August 16, 2004. No. 83, which approved the Lists of harmful and dangerous production factors. If the work is related to these factors, then the employee must undergo a medical examination.

So, working with a personal computer professionally associated with personal computers, are included in this List. Clause 3.2.2.4. emits such a harmful factor as the electromagnetic field of the broadband frequency spectrum from the PC.

Thirdly, this is SanPiN 2.2.2/2.4.1340-03 “Hygienic requirements for personal electronic computers and work organization.” It establishes (clause 13.1) that employees who work with a personal computer more than 50% of the working time (i.e., professionally associated with the operation of personal computers) must undergo mandatory preliminary and periodic medical examinations upon entry to work.

What conclusion can be drawn? If your employees work on a PC more than 50% of the time, then they belong to the category of workers who must undergo a medical examination upon hiring, repeated medical examinations every 2 years, undergo on-the-job briefings upon hiring, and repeated briefings every six months.

SanPiN 2.2.2/2.4.1340-03 divides work on a PC into 3 groups:

A - work on reading information from the VDT screen with a preliminary request;
B - work on entering information;
B - creative work in dialogue mode with a PC.

If an employee performs different types of work during the working day, then the main work is considered to be the one that takes up at least 50% of the time during the working day. Moreover, SanPiN establishes 3 categories of work severity and intensity with PC.

• The work belongs to group A (reading). If the number of characters read per shift does not exceed 20 thousand, then the work falls into category 1 of severity. When reading from 20 thousand to 40 thousand characters - category 2, from 40 thousand to 60 thousand characters - category 3 severity. 60 thousand characters is the maximum number that can be read during an 8-hour shift.

• The work belongs to group B (information entry). Here the limits are:

• If an employee performs creative work in dialogue mode with a PC, then the severity categories are established as follows:

Depending on the category and level of workload, employees need to take regulated breaks. For an 8-hour shift, it is recommended to set the total break time in the following quantities:

• Category 1 – 50 minutes per shift
• Category 2 – 70 minutes per shift
• Category 3 – 90 minutes per shift.

Greetings, friends! In this note you can familiarize yourself with the draft plan for conducting an assessment of the actual impact for 2019, the content of which affects not only labor protection, but also labor law, occupational health, industrial safety, and the environment. For simplicity, the central topic of this note will still be labor protection, namely such an event as initial training at the workplace in the office.

Have you completed the initial training at your workplace in the office?

The Ministry of Economic Development of Russia plans to assess the actual impact of some of the requirements set out in current regulatory legal acts, in particular in the Procedure for training in labor protection and testing knowledge of labor protection requirements for employees of organizations, approved by Resolution of the Ministry of Labor of the Russian Federation, the Ministry of Education of the Russian Federation dated January 13, 2003 No. 1/29 .

Previously, I published a note about the occupational safety action plan for 2018, which provided for changes to resolution 1/29 or its complete replacement, but the deadlines provided for by this plan have long passed, and resolution 1/29 is still the same: it does not burn in fire, it does not burn in water drowning.

Speaking of resolution 1/29. After all, there is even a draft Training Procedure, which I did not cover here, because from the project to the current regulatory legal act, as usual, there is one step that takes forever.

In the occupational safety and health action plan for 2018, it was proposed to add a definition of the concept of “equipment (technological equipment)” to Resolution 1/29; in the plan for assessing the actual impact for 2019, the following rationale is provided:

Action plan "road map" for updating, optimizing and abolishing mandatory requirements in the field of trade, approved by the protocol of the Project Committee for the main direction of strategic development "Reform of control and supervisory activities dated September 12, 2017 No. 61 (11) The Resolution introduces it into the regulatory legal framework definition of the concept of “equipment” (“technological equipment”), including in relation to PCs and peripheral devices.

“Workers not involved in the operation, maintenance, testing, adjustment and repair of equipment, the use of electrified or other tools, the storage and use of raw materials and materials may be exempt from undergoing initial training at the workplace.”

The position of Rostrud is that office workers can be exempted from undergoing occupational safety training, because A personal computer is not equipment. However, the legislation contains references to the fact that a PC is equipment.

Costs of the business community: Time costs (and, as a consequence, financial costs) of responsible persons to agree on the feasibility/not feasibility of conducting workplace briefings for employees whose work involves working on a PC.

Subsequently, the time spent on protecting the selected position.

Additionally, we inform you that in practice, regulatory authorities and courts have ambivalent approaches to resolving the issue of the need for briefings.

A minute of silence...

Please, tell us in the comments about the attitude of your territorial State Labor Inspectors towards this event: is it obligatory for office workers to conduct initial training at the workplace or not? I wonder in which regions they are so anxiously concerned about the life and health of office workers working at a PC.

A small spoiler on the contents of the actual impact assessment plan for 2019:

1. Article 22 of the Labor Code of the Russian Federation is about digital familiarization with local regulations. Personally, I like the idea.

2. Federal Law of July 18, 2017 No. 177-FZ “On Amendments to the Federal Law “On Sea Ports in the Russian Federation and on Amendments to Certain Legislative Acts of the Russian Federation” and certain legislative acts of the Russian Federation” - something about oil and professional emergency services/teams (PASS).

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Plan for conducting an assessment of the actual impact for 2019 (Ministry of Economic Development of Russia)

That's all. If you liked the information, put rating stars a little lower and unsubscribe in the comments 😉 Thank you for your participation and support!

To be continued...

INTRODUCTION

1. The program for conducting initial training on labor protection in the workplace is a MANDATORY local regulatory act, which is approved by the General Director (employer). An approved program for conducting initial training on labor protection in the workplace must be available in every organization. This issue is regulated by GOST 12.0.004-90 and Resolution of the Ministry of Labor No. 1 and the Ministry of Education of Russia No. 29 of January 13

2003 “On approval of the procedure for training in labor protection and testing knowledge of labor protection requirements for employees of organizations.”

Initial briefing at the workplace before starting work is carried out by:

With all employees newly hired into the organization;

With those transferred from one unit to another;

With employees performing work that is new to them;

With students and students who arrived for industrial training or internship.

Initial training at the workplace is carried out according to labor protection instructions developed for individual professions or types of work, taking into account the requirements of standards, rules, and labor protection regulations.

Initial training at the workplace is carried out with each employee individually with a practical demonstration of safe techniques and work methods. Initial instruction is possible with a group of people servicing the same type of equipment and within a common workplace.

Introductory, initial briefing at the workplace is carried out either by the immediate supervisor or by a person specially appointed by order of the General Director. The person conducting the labor safety briefing must undergo special training in labor protection and testing of knowledge of labor protection requirements in accordance with the established procedure.

Occupational safety briefing ends with a knowledge test through an oral examination, as well as a test of acquired skills in safe working methods.

An entry about the initial briefing at the workplace is made in the occupational safety briefing logbook with the obligatory signature of the person being instructed and the person instructing.

The absence of a program for conducting initial training on labor protection in the workplace, often in combination with other violations, is considered by employees of the State Labor Inspectorate within the framework of Art. 5.27. Code of Administrative Offenses of the Russian Federation “Violation of labor and labor protection legislation” and may be punished by: a fine for officials - from one thousand to five thousand rubles, for legal entities - from thirty thousand to fifty thousand rubles or administrative suspension of the organization’s activities for a period of up to ninety days .

"FISH"INITIAL INSTRUCTION PROGRAM

ON OCCUPATIONAL SAFETY IN THE WORKPLACE FOR TA WORKERS

LIMITED LIABILITY COMPANY "UNCLE LENYA"	I APPROVED
Organizational and regulatory documentation on labor protection	CEO
PROGRAM FOR INSTRUCTION ON LABOR SAFETY IN THE WORKPLACE
Moscow city "___" __________ 20___ No. ___	"___" _____ 20___

I. INTRODUCTION

In accordance with the Procedure for training in labor protection and testing knowledge of labor protection requirements for employees of organizations, approved by Resolution of the Ministry of Labor of Russia and the Ministry of Education of Russia /29, the employer (or his authorized person) is obliged for all persons hired, as well as for employees transferred to another work, provide instructions on labor protection.

Initial training at the workplace is carried out before starting independent work:

With all newly hired employees, including part-time workers;

With employees transferred in accordance with the established procedure from another structural unit, or with employees who are entrusted with performing work that is new to them;

With seconded employees of third-party organizations, and persons undergoing practical training.

Initial training at the workplace is carried out by the immediate supervisor of the work or a specially appointed employee in the organization. The employee conducting the initial briefing must, in the prescribed manner, undergo training in labor protection and testing of knowledge of labor protection requirements.

Initial briefing in the workplace according to programs developed and approved in accordance with the requirements of legislative and other regulatory legal acts on labor protection, local regulations of the organization, instructions on labor protection, technical and operational documentation.

Conducting labor safety briefings includes familiarizing workers with existing hazardous or harmful production factors, studying labor safety requirements contained in the organization’s local regulations, labor safety instructions, technical and operational documentation, as well as the use of safe methods and techniques for performing work.

The labor safety briefing ends with an oral assessment of the employee’s acquired knowledge and skills in safe work practices by the person conducting the briefing.

Persons who demonstrate unsatisfactory knowledge are not allowed to work independently and are required to undergo instruction again.

The initial briefing at the workplace is recorded in the appropriate journal, indicating the signature of the person being instructed and the signature of the instructing person, as well as the date of the briefing.

II. INITIAL INSTRUCTION PROGRAM

ON OCCUPATIONAL SAFETY AT THE WORKPLACE

1. Working conditions for office workers

Features and characteristics of working conditions for office workers. Possible causes of accidents and illnesses of office workers. Examples of cases of occupational injuries when working in an office.

2. General labor protection requirements

The procedure for admission to office work using personal computers, copying equipment, fax machines and other office equipment.

Introductory and initial workplace safety briefings.

Frequency of repeated briefing on labor protection.

Cases of unscheduled training on labor protection.

Targeted instruction when performing work unusual for the profession (position).

Special instructions and obtaining group I in electrical safety.

Training in labor safety requirements when working with office equipment.

Rules of technical operation and safety requirements when working with office equipment.

Medical examinations of office workers admitted to permanent work on a personal computer.

The main hazardous and harmful production factors that can have an adverse effect on office workers during work.

Adverse effects of hazardous and harmful production factors on the human body.

Work and rest modes.

6. Labor protection requirements upon completion of work

Precautionary measures when turning off office equipment and disconnecting the power cord from the electrical network.

Safety measures when tidying up the workplace, cleaning disks, floppy disks, documentation, etc.

Personal hygiene rules after finishing work.

7. Results of the briefing

The results of the initial briefing at the workplace are recorded in the Register of Labor Safety Briefings.

8-1. Regulatory and methodological documents:

SanPiN 2.2.2/2.4.1340-03. Hygienic requirements for personal electronic computers and organization of work (as amended by No. 1 of 01.01.01).

SanPiN 2.2.2.1332-03. Hygienic requirements for organizing work on copying equipment.

GOST 12.2.003-91 SSBT. Production equipment. General safety requirements.

GOST 12.2.036-78. SSBT. Workplace when performing work while sitting. General ergonomic requirements.

GOST System "Man - machine". Coding of visual information. General ergonomic requirements.

GOST System "Man - machine". Operator's workplace. The relative arrangement of the elements of the workplace. General ergonomic requirements.

Fire safety rules in the Russian Federation (PPB 01-03).

8-2. Local internal regulations adopted by the organization:

Regulations on the organization of labor protection in TA

Rules for providing first aid in case of an accident

Instructions for labor protection for users of electronic computers and video display terminals

Instructions on labor protection for TA managers and specialists

Instructions for labor protection of TA workers involved in the operation of copying equipment

Instructions for labor protection of TA company employees working using cash register equipment

Instructions for labor protection of a customer service manager

Labor safety instructions for courier

Instructions for labor protection for cleaners of TA office premises

AGREED

Legal Advisor __________________ ____________

HR Manager __________________ ____________

Key issues

• Why do you need to teach occupational safety?
• Do office workers need to be trained in occupational safety?
• What categories of workers are not taught labor safety?

Why do you need occupational safety training?

Tatiana LIND, Head of Labor Law Practice at TeKaGroup LLC (Moscow)

The employer is obliged to ensure that the working conditions of its employees meet state labor protection standards (Article 22 of the Labor Code of the Russian Federation). This means that it is necessary to protect workers from harmful and dangerous production factors. This can be achieved in passive and active ways. In the first case, personal and collective protective equipment is used and safer equipment is used. In the second, they teach workers how to properly handle equipment and show them safe work practices.

All this together is aimed at reducing the level of occupational diseases and industrial injuries. This is beneficial for the employer.

Firstly, because as a result of occupational diseases or injuries, an employee may go on sick leave. This means turning him off from the production process, which leads to an increase in the workload of other workers, a decrease in the quantity of products produced, or a decrease in its quality. In addition, if a serious injury occurs, the employee may be out of work for an extended period of time.

Secondly, if an accident occurs at work, a report about it is sent to the labor inspectorate. As a result, the organization is put on notice and a visit from inspectors becomes inevitable. Based on the results of their audit, the organization may incur additional costs in the form of fines.

Third, the employer demonstrates to employees that it cares about their health and safety. Which, in turn, leads to increased employee loyalty.

Training in safe work practices reduces the risk of an accident, and therefore both production and non-production losses for the employer.

Do office workers need to be trained?

The need to train workers in occupational safety and health in hazardous and hazardous industries, such as steel mills or construction sites, is obvious. However, it does not appear to be obvious in organizations where most of the work is done in offices with good climate and lighting. However, they also have their own harms and dangers:

• danger of electric shock (the computer operates on a 220V high voltage network; microwave ovens and electric kettles can be used in the dining rooms);
• harmful effects of laser printer operation on air composition;
• sedentary work leading to diseases associated with a sedentary lifestyle;
• high visual intensity, which leads to eye diseases;
• dust.

Currently, there is a “Procedure for training on labor protection and testing knowledge of labor protection requirements for employees of organizations” (hereinafter referred to as the Procedure for training), which is mandatory for all employers without exception. It says that all employees, including heads of organizations, as well as employers - individual entrepreneurs, are required to undergo training in labor protection and testing of knowledge in this area.

Therefore, safety training is an essential element in creating safe working conditions. Moreover, an employee cannot avoid studying, since this is within the scope of his duties (Article 214 of the Labor Code of the Russian Federation).

Warns

Irina ASHRAPOVA,

Occupational safety specialist at AstraZeneca Russia (Moscow)

An employee who has not completed occupational safety training should not be allowed to work, even if he performs duties while sitting at a computer. Thus, a PC refers to a working tool connected to an electrical network, so the worker must follow the rules for using electrical devices

We provide training

To conduct occupational safety training for office workers, the employer needs to develop and approve:

• training program;
• induction program;
• on-the-job training program.

The training can be carried out by your own company. To save time on training and testing workers' knowledge, you can combine material on labor protection and industrial safety. This will allow for one training instead of three in different programs. However, the fact of dual training will have to be registered in different journals.

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Advises

Alexander LIPIN,

Advisor to the Department of Labor Safety Policy of the Department of Wages, Labor Safety and Social Partnership of the Ministry of Labor of Russia (Moscow)

Since an occupational safety training program typically combines safety issues for different categories of workers, when training office clerks, focus on those sections that relate to their direct work. In this case, it is necessary to pay attention to the following issues of labor protection: electrical safety, ergonomics (rational organization of the workplace), workplace lighting, work modes when using a PC, maintaining performance while working with a computer

At the top of the document you need to indicate the name of the employer and provide the stamp “I approve”. The employer has the right to formulate the content of the program independently. The document includes several sections: “Regulatory framework for labor protection”, “Government control and supervision bodies”, “Labor safety in the organization”, “Safe operation of personal computers, built-in monitors of technological equipment”, “Electrical safety” and others. In each section it is necessary to list the general issues on which training will be carried out.

As a basis, you can take the Standard training program on labor protection for executives and specialists of construction organizations, which is contained in the Methodological Manual for conducting training on labor protection for executives and specialists in construction organizations (MDS 12-27.2006).

Briefings

Induction training with office workers carried out when applying for a job. It is general in nature, and its program should be built taking into account the characteristics of the enterprise. It is carried out according to the following scheme.

Do not forget that the employee must sign the induction briefing log.

Of much greater importance is initial training at the workplace.

It is also carried out according to programs developed and approved by the heads of production and structural divisions of an enterprise, educational institution, for individual professions or types of work, taking into account the requirements of the system of occupational safety standards, relevant rules, norms and instructions on labor protection, production instructions and other technical documentation. Programs are coordinated with the department (bureau, engineer) of labor protection and the trade union committee of the unit or enterprise. The program is approved by the employer and includes the following questions:

• general information about the technological process and equipment at a given workplace, production site, or workshop; the main dangerous and harmful production factors arising during this technological process;
• hazardous areas of a machine, mechanism, device; equipment safety equipment (safety, braking devices and guards, locking and alarm systems, safety signs); requirements for the prevention of electrical injuries;
• the procedure for preparing for work (checking the serviceability of equipment, starting devices, tools and devices, interlocks, grounding and other protective equipment);
• safe working practices and methods; actions in case of a dangerous situation;
• personal protective equipment at the given workplace and rules for their use;
• scheme for the safe movement of workers on the territory of a workshop or site;
• intra-shop transport and lifting equipment and mechanisms; safety requirements for loading and unloading operations and transportation of goods;
• typical causes of accidents, explosions, fires, cases of industrial injuries;
• measures to prevent accidents, explosions, fires; responsibilities and actions in case of an accident, explosion, fire; methods of using fire extinguishing means, emergency protection and alarm systems available on the site, and their locations.

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For office workers it is important:

• consider the features of working with specific office equipment;
• talk about the rules of hygiene (correct posture, optimal distance from the eyes to the monitor, etc.);
• talk about the features of connecting to and disconnecting from the electrical network (if de-energizing a PC or office equipment at the end of the working day is the employee’s responsibility);
• show ways and techniques of relaxation from psychological and physical static tension.

The employee must sign the logbook for the initial training at the workplace.

Repeated training at the workplace for managers and specialists should be carried out once every three years, and for employees in blue-collar occupations - once every six months.

If an accident occurs or the work technology changes, the employee is transferred to another department and assigned another job, it is necessary to conduct an unscheduled briefing. A note about this and the employee’s signature are placed in the briefing log at the workplace.

Who can still avoid studying?

There are exceptions to general training, but they are unlikely to apply to a wide range of workers. Clause 1.6 of the Training Procedure states that the following are exempt from studying labor safety rules:

• specialist (engineer) in the safety of technological processes and production or labor protection;
• employees of federal institutions who monitor the implementation of the law in the field of labor protection;
• pedagogical workers of educational institutions teaching the discipline “occupational safety”.

They are granted a deferment from training for one year after employment if their work experience in the field of labor protection is at least five years.

There is, however, another category of workers that may be partially exempt from training. These are those employees who are not involved in the operation, maintenance, testing, adjustment and repair of equipment, the use of electrified or other tools, the storage and use of raw materials. They are allowed not to undergo initial training at the workplace. The list of professions and positions of such employees is approved by the employer.

We do not recommend exempting office employees from initial on-the-job training. Each of them, to a greater or lesser extent, operates office equipment and other electrical appliances. Therefore, there is always a risk that the employee will receive an electric shock or other injury. An employee’s signature stating that he has undergone on-the-job training will help reduce or even eliminate the employer’s liability for the incident.

Answers to your questions

Can an employer train employees in labor safety on their own?

There are no hazardous industries in our organization, and the majority of employees work in office premises. We want to provide our own safety training with the help of our occupational safety specialist. Can we do this?

Sergey GRUSHEVSKY, Deputy General Director (Novocheboksarsk)

Yes, you can independently train your employees in labor safety rules. To do this, it is enough to create a commission of three people who themselves have been trained in labor protection in a specialized organization.

What will happen to the employer if he does not organize occupational safety training?

We received a notification from the labor inspectorate about an upcoming inspection. It states that inspectors will be interested in the issue of labor safety training. What will happen to the employer if training was not provided?

Alfiya ZAUROVA, HR department inspector (Kazan)

If occupational safety training was not organized, the employer may be punished a fine of 30,000 to 50,000 rubles, and the head of the organization - a fine of 1,000 to 5,000 rubles.

How does induction training differ from initial training?

We would like to organize safety training for our employees. There is an introductory briefing and a primary one. Both are carried out before work begins. Could you explain how they differ?

Tatiana KARTASHOVA, HR specialist (Vyshny Volochek)

These are completely different types of instructions. The first of them is carried out in a labor protection office or a specially equipped room with all newly hired employees, regardless of their specialty, profession and length of service. It is devoted to general security issues in the enterprise. The instruction is conducted by a labor protection specialist (engineer).

Initial training at the workplace is also carried out before starting work at the enterprise. But its goal is to familiarize the employee with the features of the technological process and safe working methods where he will perform his duties. The instruction is carried out by the site foreman or other immediate supervisor.

The most necessary regulations

Document	Will help you
Article 76 of the Labor Code of the Russian Federation	Clarify the procedure for removing an employee from work if he has not completed labor safety training
Articles 212 and 214 of the Labor Code of the Russian Federation	Understand the responsibilities of the employer and employee regarding occupational safety training
Article 225 of the Labor Code of the Russian Federation	Find out which employees should undergo occupational safety training
	Clarify the training procedure and frequency of labor safety briefings
GOST 12.0.004-90	Understand what questions need to be included in the labor safety briefing program

Remember the main thing

1 There is no need to look at the responsibility for occupational safety training as a burden. By instructing workers on safety precautions, you will not only protect them from injury. This way, the employer will avoid additional costs in the form of fines from the labor inspectorate.

2 Office workers also need to be trained in safe work practices. General issues can be studied using a program common to all employees, but for on-the-job training it is better to develop a special document. It needs to reflect the characteristics of a particular workplace.

3 Regularly conduct repeated briefings on labor protection. Remind your employees of more than just electrical hazards. Prohibit them from repairing office equipment themselves. Point out to them that injury can occur even when opening a window frame.

We talked about what kind of occupational safety training should be carried out with the employee. In addition to the mandatory induction and fire safety briefings, some categories of workers also need to undergo on-the-job training.

Is it possible to exempt office workers from initial (and therefore from repeated, targeted) briefing? Is it necessary to send them for a medical examination? Let's figure it out.

Inconsistency of legislative norms.

It is believed that there is no need for on-the-job training for office workers. This opinion is based on the provisions of the document called “The procedure for training in labor protection and testing knowledge of labor protection requirements.” This Procedure was approved in 2003 by Resolution of the Ministry of Social Development of the Russian Federation and the Ministry of Education of the Russian Federation N 1/29.

The order allows do not undergo training in the workplace to those employees

“whose work is not related to maintenance, testing, adjustment and repair of equipment, use of tools, storage and use of raw materials and supplies.”

At first glance, it seems that office workers (secretaries, managers, personnel officers, accountants) may not undergo initial training. Indeed, while working on a PC, they do not maintain, test, repair equipment, use tools, store or use raw materials.
However, there are other federal laws and regulations that govern PC use that do not share this sentiment.
Firstly, this is Article 213 of the Labor Code of the Russian Federation. It establishes mandatory medical examinations for certain categories of workers.
Secondly, this is the Order of the Ministry of Health and Social Development of the Russian Federation dated August 16, 2004. No. 83, which approved the Lists of harmful and dangerous production factors. If the work is related to these factors, then the employee must undergo a medical examination.

So, working with a personal computer professionally associated with personal computers, are included in this List. Clause 3.2.2.4. emits such a harmful factor as the electromagnetic field of the broadband frequency spectrum from the PC.

Thirdly, this is SanPiN 2.2.2/2.4.1340-03 “Hygienic requirements for personal electronic computers and work organization.” It establishes (clause 13.1) that employees who work with a personal computer more than 50% of the working time (i.e., professionally associated with the operation of personal computers) must undergo mandatory preliminary and periodic medical examinations upon entry to work.

What conclusion can be drawn? If your employees work on a PC more than 50% of the time, then they belong to the category of workers who must undergo a medical examination upon hiring, repeated medical examinations every 2 years, undergo on-the-job briefings upon hiring, and repeated briefings every six months.

SanPiN 2.2.2/2.4.1340-03 divides work on a PC into 3 groups:

A - work on reading information from the VDT screen with a preliminary request;
B - work on entering information;
B - creative work in dialogue mode with a PC.

If an employee performs different types of work during the working day, then the main work is considered to be the one that takes up at least 50% of the time during the working day. Moreover, SanPiN establishes 3 categories of work severity and intensity with PC.

• The work belongs to group A (reading). If the number of characters read per shift does not exceed 20 thousand, then the work falls into category 1 of severity. When reading from 20 thousand to 40 thousand characters - category 2, from 40 thousand to 60 thousand characters - category 3 severity. 60 thousand characters is the maximum number that can be read during an 8-hour shift.

• The work belongs to group B (information entry). Here the limits are:

• If an employee performs creative work in dialogue mode with a PC, then the severity categories are established as follows:

Depending on the category and level of workload, employees need to take regulated breaks. For an 8-hour shift, it is recommended to set the total break time in the following quantities:

• Category 1 – 50 minutes per shift
• Category 2 – 70 minutes per shift
• Category 3 – 90 minutes per shift.

In accordance with GOST 12.0.004-90 (1999). Organization of occupational safety training; if there are persons in the office who are not involved in the maintenance, testing, adjustment and repair of equipment, the use of tools, storage and use of raw materials and supplies, then initial training at the workplace is not carried out with them.
To do this, it is necessary to issue an order from the head of the organization to exempt employees from initial training at the workplace with a list of positions attached.
We must remember that employees who are exempt from initial training at the workplace should nevertheless not forget about labor protection.

The following labor safety instructions are mandatory for them:
- when working with a PC;
- when using a photocopier;
- first aid;
- fire safety;
- for the 1st group on electrical safety.
To these you can add instructions on labor protection when operating equipment (microwave oven, refrigerator, coffee maker, etc.).
In addition, in accordance with the order of the Ministry of Emergency Situations of December 12, 2007 N 645 “On approval of fire safety standards “Training in fire safety measures for employees of organizations”, it is necessary to conduct an introductory fire safety briefing for office employees.
This briefing is conducted by the head of the organization or the person responsible for fire safety, appointed by order of the head of the organization, who, in turn, have undergone fire safety training in a specialized educational institution.
The introductory fire safety briefing ends with practical training of actions in the event of a fire and testing of knowledge of fire extinguishing equipment and fire protection systems.
Personnel must be familiarized with the instructions on labor protection and fire safety during the induction briefing and sign in the introductory briefing log, the industrial safety briefing log and the Group I electrical safety logbook.
Workers in blue-collar professions (cleaner, driver, courier, etc.) who daily encounter harmful and dangerous factors in their workplace are not exempt from workplace instruction: lifting heavy objects, working with ladders and cleaning equipment, driving potentially dangerous vehicles funds, etc. Therefore, they need to be periodically reminded to comply with labor safety instructions and regulations.
Repeated fire safety training for all employees, regardless of qualifications, education, length of service, or the nature of the work performed, is carried out at least once a year.
During the repeated fire safety briefing, knowledge of fire safety standards, rules, norms and instructions, the ability to use primary fire extinguishing equipment, knowledge of evacuation routes, fire warning systems and management of the evacuation process are tested.
Repeated fire safety training can be combined with training of workers to provide first aid to victims, which is carried out in accordance with the joint Resolution of the Ministry of Labor and the Ministry of Education of January 13, 2003 N 1/29 “On approval of the procedure for training in labor protection and testing knowledge of labor protection requirements for workers organizations” at least once a year.
It must be added to the above that the most dangerous factor for office workers is a personal computer. Working with it belongs to hazard class 3. Therefore, personnel working with PCs must undergo annual medical examinations.
To reduce the impact of harmful factors from a PC (you can read about them in the section